Lewis James Professional

Administrator

Lewis James Professional is a woman-owned staff augmentation, project consulting and direct hire search and placement firm. We are currently seeking an Administrator for a contract opportunity with a financial services client.

Responsibilities:

  • Greet guests, manage deliveries/mail, maintain the conference rooms; assist with copying, faxing, scanning and general filing.
  • Create/update candidate, client profiles in MLA Database, monitor database records for errors and redundancies
  • Schedule client, recruiter and candidate meetings, interviews, video conferences.
  • Perform directed research from MLA Database and the internet.
  • Assist recruiters throughout the search process.
  • Create/maintain practice specific reference lists for recruiters and produce target list of candidates for recruiters to call.
  • Prepare recruiters for client meetings by providing research on the client, company information, directions and marketing materials.
  • Monitor local legal market news (via electronic & print resources).
  • Review and process website job submissions.
  • Make travel arrangements, prepare expense reports, make/maintain client and candidate files.
  • Set-up conference calls and send call invitations on behalf of recruiters.
  • Assist recruiters with maintaining their Outlook calendars.
  • Assist recruiters with status of candidates in play.
  • Transcribe recruiter notes and input in database. 
  • Perform other duties as assigned.

Qualifications:

  • College Degree.
  • Strong attention to detail.
  •  3+ years’ experience in a professional services or recruiting environment, such as Research Assistant, Executive Assistant, Administrator or Recruiting Coordinator.
  • Excellent written and oral communications skills.
  • Ability to work in a group and have a “team-oriented” approach to projects.
  • Very strong computer skills: Outlook (managing folders, managing multiple calendars), Word (extensive formatting, converting from word to .pdf and from .pdf back to word), Excel (formatting, spreadsheets), some PowerPoint.
  • Maintain MLA Confidentiality: Safeguard and keep confidential any information, observations, and viewpoints regarding candidates and MLA and client business.
  • Demonstrate utmost professional and ethical conduct.

For immediate consideration, please click “Apply” and use Job Code BHJOB11837_2532. You may also send a copy of your resume to: resumes@lewisjamesprofessional.com and enter only the following job code in the subject line: BHJOB11837_2532. Lewis James Professional is an Equal Opportunity Employer. M/F/D/V