Lewis James Professional

HR Coordinator

Lewis James Professional is a woman-owned staff augmentation, project consulting and direct hire search and placement firm. We are currently seeking an internal VMS Coordinator.


  • Initiate Onboarding and support new placements in completing tasks
  • Document all updates in appropriate systems
  • Communicate both internally and externally to ensure all alerts and tasks are taken care of in a timely manner
  • Support recruiters in recruiting activities, including but not limited to scheduling interviews, updating start and end dates, noting consultant time off, etc.
  • Provide administrative support to office staff by acting as a subject matter and system expert for all VMS tools
  • Monitor VMS notifications from clients
  • Maintain constant communication with staff regarding VMS activity including interview requests, chat messages, job postings, start date confirmations, etc.
  • Complete necessary revisions in VMS and ATS systems, including but not limited to supervisor changes, rate changes, assignment extensions, onboarding and offboarding notifications
  • Complete onboarding and offboarding for all placements
  • Prepare and post job ads online
  • Reconcile VMS job postings with our internal ATS (Bullhorn) system
  • Strong working knowledge of CRM and ATS systems, specifically Bullhorn, to ensure documentation is complete
  • Complete weekly payroll for all billable consultants
  • Run reconciliation reports for time entry
  • Perform other operational tasks including but not limited to rehire eligibility checks, internal and external audits, employment verifications, unemployment wage audits, setting up new consultants in appropriate systems


  • Experience in an administrative role providing support in a process-driven setting
  • Strong organizational skills and high attention to detail
  • Advanced Excel skills
  • High sense of urgency, ability to take initiative, and critical thinking skills
  • Ability to work in fast-paced environment and juggle multiple demands
  • Exceptional communication (written and verbal) and customer service skills
  • Experience with Vendor Management Systems preferred
  • Knowledge of terminology used within a Managed Service Program and VMS is preferred, such as IQN, Coupa, Fieldglass
  • Knowledge of and / or experience in general staffing or financial industry is a plus

For immediate consideration, please click “Apply” and use Job Code BHJOB11837_3337. You may also send a copy of your resume to: resumes@lewisjamesprofessional.com and enter only the following job code in the subject line: BHJOB11837_3337. Lewis James Professional is an Equal Opportunity Employer. M/F/D/V